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Deficit in production orders

A production order is a plan, and stock may not back the plan up. This report answers the question "do we have the materials for what we have promised, and what exactly is short" — before the shop floor runs into an empty shelf.

Where to find it: Modules → Production → Reports → Deficit in production orders

It looks at open orders: those in the "Created" and "Started" states.

A worked example

Report parameters

The parameters narrow the selection: order number, technological map («Structure»), location (the window has no status choice — the report always takes both). The «Consider all stock» box (ticked from the start) tells it to add stock up across the company rather than take the order's location; the «Show vendor orders» box adds the columns of goods already on order from vendors and counts them as cover. The view switch: «Normal» (the default) merges orders with the same map into one finished-product line (without «Consider all stock» — per location); «Detail» shows every order separately, with its number and status; «Simplified» lists only the components with their total need.

Deficit in production orders

The top line is the finished product: 100033 "Steel shelving unit", 24.00 units — the two open orders combined — with the red verdict "Deficiency of components: Present".

The expanded block shows where that verdict comes from:

Item Name Required q-ty Q-ty in all location Production deficit
100027 Coach bolt M8x40 480.00 178.00 302.00
100028 Hex nut M8 480.00 350.00 130.00
100034 Steel lintel beam 300 mm 240.00 41.00 199.00
100035 Steel I-beam 920 mm 240.00 30.00 210.00
PACKBOX Cardboard box 24.00 19.00 5.00

Every component is short: the plan of 24 units needs 240 beams and there are 30. That last column is the shopping list.

There is a third verdict too — «Unlikely»: the stock is short, but vendor orders cover the gap (only with «Show vendor orders» ticked).

Reading the columns

  • Required q-ty — the consumption from the order line (its make-up came from the technological map) times the order quantity, minus what the productions of this order have already consumed;
  • «Q-ty in all location» — free stock, with warehouse reservations deducted, that is left for this line after those earlier in the queue (see below). Without «Consider all stock» it is replaced by «Q-ty in current location» (the order's location) and «Q-ty in other location»;
  • «In unappr. ordered supplier» and «In appr. ordered supplier» — with vendor orders ticked: open purchase orders for the item;
  • Production deficit — how much is short; with vendor orders ticked, counting them as well.

The queue. When several orders need the same item, the stock (and the vendor orders) goes to them in turn — by planned start date, and by number when the dates are equal: each takes from what the earlier ones left. In the «Detail» view every order stands in the queue; in «Normal» it is the merged line of a map, placed by its earliest order. Lines come in queue order, so you can see who took the stock first. The «Simplified» view has no queue: the need of all orders is compared with the stock as one sum, and the stock also counts what open production orders for the same item (a semi-finished product) have not produced yet.

The finished-product line expands by itself when there is a shortfall («Present» or «Unlikely»). With no shortfall the block stays collapsed — open it with the plus on the right.

Typical situations

The report used to fail when no filter was set. Fixed on 16/08/2026; an empty filter now means "all orders".

There is a shortfall, but a delivery is on its way. Tick «Show vendor orders»: vendor orders then count as cover, and a line whose gap they close becomes «Unlikely».

Only one location matters. Clear «Consider all stock» and name the warehouse: the report takes the orders of that location and compares them with the stock there.

Where to look next